Effective Date: May 10th, 2025.

At Workflowpulse (“we,” “our,” or “us”), we value your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with our services, or engage with our communications, including cold email outreach. This policy applies to all data collected from individuals in the United States, the European Union (EU), and other regions where we operate.

1. Information we collect

We may collect the following types of information:

a. Personal Information:

• Name
• Email address
• Company name
• Job title
• Phone number (if provided)
• LinkedIn profile or other publicly available business information

b. Automatically Collected Information:

• IP address
• Browser type and version
• Device identifiers
• Pages visited and referring URL
• Time and date of visit

c. Information from Third-Party Sources:

We may obtain professional contact data from reputable business databases or publicly available sources for outreach purposes.

2. How we use your information

We use the information we collect for the following purposes:

• To develop and maintain prospective client relationships
• To deliver and improve our automation consulting services
• To send business-related communications, including cold emails
• To analyze website usage and improve user experience
• To respond to inquiries or requests
• To comply with legal obligations

3. Email outreach

Workflowpulse may contact professionals via email using publicly available contact data or business directories. We only send cold emails within the United States based on a legitimate interest in offering our services. We comply with the CAN-SPAM Act and always provide a clear option to opt-out. If you receive an email from us and do not wish to be contacted further, you may reply with “Unsubscribe” or follow the opt-out instructions provided in the message.

4. Legal bases for processing (GDPR compliance)

If you are located outside of the United States, including in the EU or EEA, we process your personal data based on the following GDPR legal grounds:

• To comply with legal obligations: We may process your data to meet legal requirements, such as tax or accounting regulations.
• Your consent: We process your data when you provide explicit consent, such as by subscribing to our newsletter or filling out a contact form.
• To fulfill a contract: We process your data to fulfill our agreement with you, such as when providing our services or responding to your inquiries.
• Our legitimate interests: We process your data to support our legitimate business activities, such as sending you information about our services or improving our offerings. This is done only when we have a valid reason to do so and it does not override your rights.

5. Sharing your information

We do not sell your personal data. We may share your information with:

• Service providers (e.g., CRM, email marketing platforms) under strict data protection agreements
• Legal or regulatory authorities as required by law
• Affiliates or business partners for legitimate business purposes under confidentiality terms

6. Your rights

Depending on your location, you may have the following rights:

For EU/EEA Residents (under GDPR):

• Right to access, correct, or delete your data
• Right to restrict or object to processing
• Right to data portability
• Right to lodge a complaint with a supervisory authority

For California Residents (under CCPA):

• Right to know what personal information is collected, used, and shared
• Right to request deletion of your personal data
• Right to opt-out of data sales (we do not sell personal data)

To exercise your rights, please contact us at: hello@workflowpulse.com

7. Data retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. We periodically review the data we retain to ensure it remains accurate and relevant.

8. Data security

We implement industry-standard security measures to protect your data from unauthorized access, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee the absolute security of your data

9. International transfers

If you are located outside the United States, your personal data may be transferred to and processed in the U.S. This is due to the fact that many of the software providers we use operate in the U.S. By interacting with our services, you consent to this transfer.

10. Cookies and similar technologies

We use cookies and similar technologies to enhance your experience on our website. These technologies help us improve our site’s functionality, analyze site usage, and provide targeted advertising. You can manage your cookie preferences through your browser settings.

For more detailed information on the cookies we use, please refer to our Cookie Policy.

11. Changes to this privacy policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date. We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.

12. Contact us

If you have any questions or concerns about this Privacy Policy, please contact us at:

📧 hello@workflowpulse.com